Podio as an intranet
Using Podio as your intranet creates a place for everyone to communicate and run basic business processes with ease. Work is aligned and coordination improved, while knowledge sharing between colleagues becomes natural and fun, increasing both employee satisfaction and dedication.
Connect and share with everyone in your company.
Use activity streams to post company news, a shared calendar to plan events, file-sharing and tasks to collaborate across your business, and chat instant-messaging for a faster, real-time alternative to email.
People and processes in one place.
Jumping between different systems for different tasks slows everyone down. Using Podio lets you streamline everything from expense reporting, to vacation calendaring, to office FAQs.
Created in minutes by your, for you.
With Podio you’ll be up and running with your new intranet in minutes. It’s easy to customize Podio to suit the processes in your company, right down to the naming of different features – ensuring everyone can relate to your new tool and how it works.
Catherina, a partner at a growing advertising agency, introduced Podio to help employees stay connected across different locations. Let’s call the agency Acme Inc.. Until recently, things were becoming disjointed, with no central place to communicate across the company and handle tasks. Now Podio brings people and processes together, in a tool everyone actually enjoys using.
Vacations
The Vacations app provides a simple calendar for employees to post when they’ll be away. A tile on their intranet dashboard then displays who is away on any given week.
Expenses
Whether using her mobile app or at her desk, Catherina can quickly enter expenses through the Expenses app – including a photo of the receipt and the details the finance team need.
Bulletins
When there’s important company news, it’s posted in the Bulletins app. Everyone can then add comments to share their thoughts. It’s far more engaging than the old mass emails they used to send.
Here is a look at how Catherina and her company use Podio on a daily basis to communicate and structure basic processes:
Catherina’s intranet includes a shared activity stream. Everyone in the company can post updates, ask questions and share knowledge – including images, links and documents. It helps create a unified team across their growing company.
Every employee at Acme Inc. now has a Podio profile that includes their contact details, a short bio and their skills. Especially when using the mobile app, it’s now much faster to simply find someone’s phone number or basic information like where they work.
Every employee at Acme Inc. now has a Podio profile that includes their contact details, a short bio and their skills. Especially when using the mobile app, it’s now much faster to simply find someone’s phone number or basic information like where they work.
When Catherina’s out with a client, she can use the Podio mobile app to enter an expense before she’s even left the bar or restaurant. No longer do receipts need to pile up or get lost.
You can add files to almost anything in Podio, conveniently integrating with services like Google Drive and Dropbox. When adding an expense, Catherina simply snaps a picture of the receipt and attaches it to the expense item.
Once the expense is added by Catherina, a workflow automatically tasks the finance team to review it. You can set up workflows to eliminate the manual work in your processes – saving time and making sure nothing gets missed or forgotten.
Catherina uses the workspace dashboard to store useful links and to provide a guide for how employees can use the apps in the workspace – along with the occasional favourite photo from past company events!
Whenever there’s a big company announcement or a success story to share, it’s added to the Bulletins app. The rest of the team can then jump in and discuss the news with comments. You can add comments to any content in Podio.
Podio also provides everyone at Acme Inc. with an easy to manage task list. Catherina mainly uses it to set reminders for herself, but she’s also set up recurring tasks for team leaders to contribute their slides to the monthly All Hands meeting.
Aarstiderne
Organic food producers – keeping a tight-knit team connected across multiple locations.
"We really needed a solution where we had everything in one place, and an overview of what needed to be done, what had been done, and where we were in that process – Podio does just that."
Juliane Schmeltzer Dybkjaer
Aarstiderne
