Yes! While Podio is a collaborative tool, sometimes work is confidential and should not be seen by everyone in an organization. A private workspace is invite only – users that are not a member of the workspace cannot access it or even see that it exists.

You can use workflows to automate your processes in Podio. Workflows are triggered using a "when/then" format. For example, you can set up a workflow that functions like this: when you change the status of an item to "complete", then a task is automatically assigned to the person who needs to review the item. Find out more

You get to create unlimited items in any of the paid plans. On the free plan, you have a limit of 100 items per organisation. This limit on item count is at an organisation level, so the total items created across all your apps and workspaces in the organisation should not exceed 100. You could either have a single app in the organisation with 100 items or have multiple apps that all combined do not exceed the 100 limit. Learn more about the Item Limit.

Not sure what an item, app or workspace is? Find out more

On a Premium annual plan, you have access to Podio's advanced integrations, like contact sync and sales dashboards. All companies on an annual plan must verify their domain. Contact our support team if you have any questions or need help adding your domain to your organization on Podio.

Employees are identified based on their company email addresses. For all plans, you pay for each employee, but all external members (clients, contractors, freelancers, etc.) are free. You need a company email domain attached to your organization to unlock free externals, let us know in Support for help adding this.

User management gives administrators control over members in your organization. This includes an overview of all members from the entire organization. Find out more

Podio allows you to collaborate with external users like clients, partners, and freelancers. The light role limits what these users can do. Light users can't edit, add, or delete apps, nor can they invite people to your workspaces. Find out more

We have partners available to assist with custom integrations, implementation and training for your team worldwide. Find a partner here.

You can add more power to Podio using our partner built extensions and open API.